GPM’s duties for the association depend on the requirements established by the association. Specific authorization and obligations are contained within the management contract. GPM generally:
- is hired by the board and is the vehicle by which the overall administration, policies and procedures, managerial decisions, etc., of the Board of Directors acting on behalf of all owners/members, are carried out.
- is also the liaison between the board and community members while taking direction from the board.
- assists with the day-to-day association business and commonly held property by providing both advice and support and corresponding directly with homeowners, vendors and contractors as necessary.
- ensures the association functions as a viable business organization, protecting the homeowners’ valuable investment.
Typically, GPM performs the following (but not limited to) duties:
- Collection of assessments
- Maintain the billing and collection system for the receipt and enforcement of association assessments.
- Prepare and distribute from association funds the payment of all bills and obligations on a timely basis
- Provide administrative support to the association in enforcing the governing documents
- Maintain all records, documents and books of the Association
- Prepare for regular and annual meetings; attend meetings of the Board of Directors, including the Annual Meeting
- Distribute information to the association members regarding assessment notices, applicable policies, directives, By-Laws, rules, regulations, procedures and restrictions as may be specially directed by the Board of Directors.
- Solicit bids, contract, oversee and direct all contractors, vendors, etc., servicing the association under the approval of the Board of Directors
- Assist the board in financial budget planning
- Perform on-site inspections.